How Workflow Checks Work
Understand how Workflow Checks are configured, activated, and resolved in Sprinto to maintain compliance and audit readiness.
Workflow Checks in Sprinto operate in two main stages: Configuration and Resolution. This process ensures that compliance activities are scheduled, evidence is collected, and results are tracked against audit requirements.
Stage 1: Configuring Workflow Checks
You can configure Workflow Checks in several ways:
Dedicated Workflow Checks tab – navigate to Data Library → Workflow Checks to create and manage checks.
Preconfigured checks – some checks are automatically enabled when you activate compliance frameworks in Sprinto.
Manual configuration – create new checks by selecting from templates, adding single checks, or bulk uploading via CSV.
When configuring a Workflow Check, you can define:
Title and description – identify the purpose and scope of the check.
Instructions – specify how evidence should be gathered or presented.
Frequency and triggers – define how often the check runs (e.g., monthly, quarterly, annually).
Assignment – designate an owner responsible for completing the check and, if required, add a reviewer for evidence validation.
Custom fields and zones – capture organisation-specific details and map checks to relevant zones.
Stage 2: Resolving Workflow Checks
Once configured, Workflow Checks activate according to their schedule. They are displayed with statuses such as:
Due – the check is awaiting completion.
Critical – the check is nearing its deadline.
Failing – the check has not been completed within the defined timeframe.
Users can resolve active checks by:
Running the check – upload evidence manually or through built-in templates to show that the compliance activity was completed. Evidence can also be provided as file uploads or links.
Marking as a special case – when a check is not applicable, it can be marked as a special case. This records the check as “Passing” for the cycle but flags it under special case records for auditors.
Submitting for review – if a reviewer is assigned, they validate the evidence and either approve, reject, or mark the check as a special case.
Example Workflow
Configuration – An administrator sets up a quarterly Disaster Recovery check, assigning it to the IT team and enabling reviewer validation.
Activation – On the scheduled date, the check status changes to Due.
Evidence submission – The IT team uploads tabletop exercise notes using the built-in template.
Review – The reviewer validates the submission and approves it.
Completion – The check status is updated to Passing and recorded for audits.
Last updated