Create and Add Vendors

Learn how to add vendors to Sprinto using the library, vendor discovery, or CSV import, and classify them into the correct lifecycle stage.

You can add vendors to Sprinto through one of three supported methods:

• From Sprinto’s prebuilt vendor library

• From the Vendor Discovery tab

• By bulk-importing a CSV file

When adding vendors, you must assign them to a lifecycle stage:

• Active – Vendors your organisation currently uses.

• Intake – Vendors under review before approval.

This article explains where to navigate, what options are available, and how to confirm vendor details during creation.

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1. Add Vendors from Sprinto’s Library

Step 1: Navigate to Vendors

1. Sign in to the Sprinto dashboard.

2. Select Data Library > Vendors.

3. Select the All vendors tab.

4. Select Add vendors.

Step 2: Select “From Sprinto’s library”

A drawer opens with three options. Select From Sprinto’s library.

Step 3: Choose vendors from the library

1. Browse the vendor categories on the left, or use the Search vendors by name field.

2. Select one or more vendors. Selected vendors appear in the Selected vendors pane on the right.

3. Select Next.

Step 4: Confirm vendor details

You must confirm the following fields for each vendor:

• Logo

• Vendor name

• Stage (Active or Intake)

• Category

• Website

• Vendor admin

Important: The Stage field is new. Select Intake if the vendor requires review before onboarding. Select Active for approved vendors already in use.

After entering all required details, select Add vendors.

Step 5: View added vendors

You return to the All vendors page. Use the View dropdown to filter vendors by:

• All

• Intake

• Active

• Archived

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2. Add Vendors from Vendor Discovery

Vendor Discovery automatically identifies tools used across your organisation based on identity providers such as Okta, Google Workspace, or Azure AD.

Step 1: Navigate to Vendor Discovery

1. Log in to Sprinto.

2. Open Data Library > Vendors.

3. Select the Vendor discovery tab.

You’ll see a list of Auto-discovered vendors with their source, number of users, and discovery date.

Step 2: Add a discovered vendor

1. Locate a vendor that is not yet added.

2. Select Add next to the vendor name you wish to add.

Step 3: Enter vendor details

1. In the drawer that opens, enter or update:

   • Name

   • Description

   • Category

   • Website

   • Vendor admin

   • Vendor stage (Active or Intake)

   • Intake request reason (required only when stage = Intake)

   • Internal business contact

   • Vendor contact person and email

   • Additional custom fields (if applicable)

2. Select Save.

The vendor appears under All vendors, filtered by the stage you selected.

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3. Bulk-Import Vendors via CSV

Use the CSV option to add multiple vendors at once.

Step 1: Select Bulk Import

1. Go to Data Library > Vendors.

2. Select Add vendors.

3. Select Bulk import vendors via CSV.

Step 2: Upload a correctly formatted file

1. Download the template if needed.

2. Fill in the required columns, including the Stage field.

3. Upload the completed CSV.

4. Review any validation messages and click Add vendors.

After submission, vendors appear in the All vendors list.

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4. Vendor Stages Explained

When adding any vendor, you must select a lifecycle stage:

Stage	Description
Active	Vendors currently used by your organisation.
Intake	Vendors under evaluation by the GRC team before approval.
Archived	Vendors no longer in use. You cannot select this stage during creation, but reviewers can move vendors to this stage later.

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5. Best Practices

• Add new and unapproved vendors to Intake so the GRC team can evaluate them before onboarding.

• Use Vendor Discovery regularly to identify shadow IT or unapproved tools.

• Assign a Vendor admin for every vendor to ensure accountability.

• Use CSV import for large-scale vendor onboarding.