Evidences
Manage and centralise all your audit-ready documentation in Sprinto with metadata, version control, and seamless evidence tracking.
The Evidences section in Sprinto provides a centralised view of all artefacts required to demonstrate compliance. Whether collected automatically, uploaded manually, or sourced from policy and workflow checks, evidence in Sprinto helps teams substantiate their adherence to security and regulatory controls.
Sprinto classifies evidence into two primary types:
Automated evidence – Captured directly via Sprinto’s integrations and platform checks.
Uploaded evidence – Includes files uploaded manually, through workflows, evidence requests, or policy documents.
This unified space ensures teams can easily access, organise, and manage audit-relevant information with clarity and control.
What is evidence in Sprinto?
In Sprinto, an evidence item is a standalone file or link—such as a PDF, spreadsheet, screenshot, or system log—that verifies a control is in place or a requirement has been met. Each item:
Is version-controlled
Can include custom metadata
May be linked to audit items or mapped to controls
Can be reviewed and updated, depending on audit status
Use Cases
Centralise audit documentation
Store all evidence—manual uploads, workflow submissions, and system checks—in one place
Link evidence to audit requirements
Map files to audit checklist items for streamlined compliance
Import existing documentation
Upload existing evidence from tools such as SharePoint or Quickbase
Classify and group
Use metadata fields (e.g. evidence group, department, file type) to organise evidence
Manage versions
Track changes with version history and overwrite outdated submissions
Enable review flows
Assign reviewers and manage pending uploads for better control
Filter and search
Locate relevant evidence quickly using filters, tags, and metadata fields
Key features
Central evidence dashboard
Access all evidence via a single interface with tabs for:
Automated checks
Uploaded files
Workflow checks
Policy documents
Evidence requests
All views follow a consistent flat-table layout, enabling filters, bulk actions, and visibility across evidence types.
Metadata and custom fields
Enhance classification with metadata such as:
Evidence name and identifier (e.g.
EVD-001)Collected date
Evidence group
Custom fields (select, multi-select, label, date)
Editable fields may be managed individually or in bulk.
Bulk upload with metadata
Upload multiple files at once and configure metadata in a preview table before saving.
Review and approval
Enable reviewers for evidence requests. Items may move through the states: Upload pending, Review pending, and Completed.
Version control
Evidence uploads support version history. New versions may be uploaded as replacements, while audit-linked versions remain unchanged for traceability.
Control and audit mapping
Map evidence to one or more controls, or attach it to relevant audit requirements.
Accessing Evidences
To view and manage evidence:
Go to Audits in the Sprinto navigation panel
Select the Evidences tab
From here, users can upload, request, review, and attach evidence based on their role and permissions.
Things to note
Only active audits allow evidence updates. Once an audit is marked as complete, its linked evidence is locked.
Archived evidence cannot be edited or updated in bulk.
Filters and metadata-driven search are available across all evidence types and even within audit workflows.
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