# Evidences

The **Evidences** section in Sprinto provides a centralised view of all artefacts required to demonstrate compliance. Whether collected automatically, uploaded manually, or sourced from policy and workflow checks, evidence in Sprinto helps teams substantiate their adherence to security and regulatory controls.

Sprinto classifies evidence into two primary types:

* **Automated evidence** – Captured directly via Sprinto’s integrations and platform checks.
* **Uploaded evidence** – Includes files uploaded manually, through workflows, evidence requests, or policy documents.

This unified space ensures teams can easily access, organise, and manage audit-relevant information with clarity and control.

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### What is evidence in Sprinto?

In Sprinto, an *evidence item* is a standalone file or link—such as a PDF, spreadsheet, screenshot, or system log—that verifies a control is in place or a requirement has been met. Each item:

* Is version-controlled
* Can include custom metadata
* May be linked to audit items or mapped to controls
* Can be reviewed and updated, depending on audit status

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### Use Cases

<table><thead><tr><th width="195.15625">Use case</th><th>Description</th></tr></thead><tbody><tr><td>Centralise audit documentation</td><td>Store all evidence—manual uploads, workflow submissions, and system checks—in one place</td></tr><tr><td>Link evidence to audit requirements</td><td>Map files to audit checklist items for streamlined compliance</td></tr><tr><td>Import existing documentation</td><td>Upload existing evidence from tools such as SharePoint or Quickbase</td></tr><tr><td>Classify and group</td><td>Use metadata fields (e.g. evidence group, department, file type) to organise evidence</td></tr><tr><td>Manage versions</td><td>Track changes with version history and overwrite outdated submissions</td></tr><tr><td>Enable review flows</td><td>Assign reviewers and manage pending uploads for better control</td></tr><tr><td>Filter and search</td><td>Locate relevant evidence quickly using filters, tags, and metadata fields</td></tr></tbody></table>

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### Key features

#### Central evidence dashboard

Access all evidence via a single interface with tabs for:

* Automated checks
* Uploaded files
* Workflow checks
* Policy documents
* Evidence requests

All views follow a consistent flat-table layout, enabling filters, bulk actions, and visibility across evidence types.

#### Metadata and custom fields

Enhance classification with metadata such as:

* Evidence name and identifier (e.g. `EVD-001`)
* Collected date
* Evidence group
* Custom fields (select, multi-select, label, date)

Editable fields may be managed individually or in bulk.

#### Bulk upload with metadata

Upload multiple files at once and configure metadata in a preview table before saving.

#### Review and approval

Enable reviewers for evidence requests. Items may move through the states: `Upload pending`, `Review pending`, and `Completed`.

#### Version control

Evidence uploads support version history. New versions may be uploaded as replacements, while audit-linked versions remain unchanged for traceability.

#### Control and audit mapping

Map evidence to one or more controls, or attach it to relevant audit requirements.

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### Accessing Evidences

To view and manage evidence:

* Go to **Audits** in the Sprinto navigation panel
* Select the **Evidences** tab

From here, users can upload, request, review, and attach evidence based on their role and permissions.

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### Things to note

* Only active audits allow evidence updates. Once an audit is marked as complete, its linked evidence is locked.
* Archived evidence cannot be edited or updated in bulk.
* Filters and metadata-driven search are available across all evidence types and even within audit workflows.