# Track Policy Status and History

Sprinto provides full transparency into the lifecycle of your policies. You can track document versions, approval status, system check results, and control mappings—all in one place. This helps ensure that your organisation stays compliant with evolving frameworks and audit expectations.

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### **Check the current status of a policy**

Each policy in Sprinto exists in one of the following states:

<table><thead><tr><th width="186.4140625">Status</th><th width="518.93359375">Description</th></tr></thead><tbody><tr><td><strong>Draft</strong></td><td>The policy has been created but not yet submitted for approval.</td></tr><tr><td><strong>Pending approval</strong></td><td>The policy has been sent for approval but is not yet active.</td></tr><tr><td><strong>Active</strong></td><td>The policy has been approved and is accessible to employees.</td></tr><tr><td><strong>Disabled</strong></td><td>The policy has been deactivated and is hidden from employee view.</td></tr></tbody></table>

To view a policy's current status:

1. Navigate to the **All policies & docs** tab.
2. Open the document card.
3. The current status is shown at the top of the details panel (e.g. *Active: v4.1.1, Draft: v4.1.2*).

<figure><img src="https://3220032727-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FEsyn5VMU6e0OyGjRtKgx%2Fuploads%2FJFuJ9BVLkjflNNDqSz2l%2FScreenshot%202025-06-23%20at%2015.10.18.png?alt=media&#x26;token=bab1c9f3-89aa-4566-9925-66853eb2f71d" alt="" width="563"><figcaption></figcaption></figure>

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### **Track policy-related system checks**

Sprinto automatically monitors compliance status using built-in checks linked to policies. These checks include:

<table><thead><tr><th width="263.78515625">Check name</th><th>Description</th></tr></thead><tbody><tr><td><strong>Document should be set up</strong></td><td>Ensures that required documents are created and approved.</td></tr><tr><td><strong>Controls should be mapped</strong></td><td>Ensures that a policy is mapped to relevant framework controls.</td></tr><tr><td><strong>Policy should be acknowledged</strong></td><td>Tracks employee acknowledgements for active policies.</td></tr></tbody></table>

To view check results:

1. Click the **three-dot menu** (⋯) from the top left of the All policies & docs tab.
2. Select **Status history**.
3. Use filters to review specific checks, frameworks, or time periods.

<figure><img src="https://3220032727-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FEsyn5VMU6e0OyGjRtKgx%2Fuploads%2FHzyi3L3LDRql6YuoO138%2FScreenshot%202025-06-23%20at%2015.40.01.png?alt=media&#x26;token=eccca219-72f7-4194-be38-65e5cf34ddcd" alt="" width="563"><figcaption></figcaption></figure>

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### **Review control mappings**

1. Open any active or draft policy.
2. In the **Controls mapped to policy** section, click **Edit**.

<figure><img src="https://3220032727-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FEsyn5VMU6e0OyGjRtKgx%2Fuploads%2FC5eORisujVohl57ftkng%2FScreenshot%202025-06-23%20at%2015.42.11.png?alt=media&#x26;token=c680435a-579c-47f3-91b8-78b77d96e5d7" alt="" width="563"><figcaption></figcaption></figure>

3. Review which controls are mapped and which frameworks they relate to.

Mapped controls act as evidence during audit preparation and are visible in control drawers.

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### **Download policy history**

1. Open the **Status history** view from the three-dot menu (⋯).
2. Use filters to narrow your view.
3. Click **Download evidence** to export the check history and control mapping status.

<figure><img src="https://3220032727-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FEsyn5VMU6e0OyGjRtKgx%2Fuploads%2FN9kmsvcrhlXNv04YCADk%2FScreenshot%202025-06-23%20at%2015.43.51.png?alt=media&#x26;token=c2319923-5e96-4204-a158-47de42501a43" alt="" width="563"><figcaption></figcaption></figure>

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### **Next steps**

Once you’ve reviewed policy status and version history, you can:

* Create a new version
* Update control mappings
* Reassign reviewers or approvers
* Use the Monitoring tab to track compliance across teams