> For the complete documentation index, see [llms.txt](https://docs.sprinto.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.sprinto.com/dashboard/overview/communication-of-staff-related-activities-email-template.md).

# Communication of Staff Related Activities Email Template

```
Dear Sprinto Customer, please use the email template and share it with your team to ask them to finish the staff related activities on Sprinto. 
```

Hi \<Staff Name>,

\<Company Name>  is undergoing a SOC2, ISO, GDPR, and HIPAA compliance journey.&#x20;

As a part of compliance, all employees must perform simple tasks listed on the Sprinto dashboard. &#x20;

Please follow these steps  & complete them on priority.

1. Go to <https://app.sprinto.in/login> and log in using your Embie credentials ("Login with Google" prompt) or OTP for those without an Embie email address.
2. Under the [policies section](https://app.sprinto.com/app/intranet/policies), click on the ‘Review & accept all policies’ button. Read all the policies and then check the checkbox of ‘I have read and accept the policies’ and then press accept all policies.
3. Under the[ Security training section](https://app.sprinto.com/app/intranet/securityTraining), go through all the slides to complete security and privacy training. If you are versed in these policies, you can take the test without reviewing the slides.
4. Navigate to the “[Your devices](https://app.sprinto.com/app/intranet/endpointScanLogs)” tab. This is where we ensure that your devices that you develop with, will have basic protections enabled.&#x20;

The following checks need to be done on each development device and a screenshot evidence should be provided to show that the check was done and succeeded.

1. System needs to be updated

.        On mac:

1. From the Apple menu in the corner of your screen, choose System Preferences.
2. In the System Preferences window, click Software Update. (If your System Preferences doesn't include Software Update, use the App Store to get updates instead.)
3. Click Update Now or Upgrade Now.
4. For more details, please see Apple help page on [how to update/upgrade MacOS](https://support.apple.com/en-in/HT201541).

&#x20;       On Windows:

1. Open \[Windows Update] in the Settings.
2. Install any outstanding updates.
3. Restart the system if prompted.

.        On linux:

1. Open Software Updater.
2. Install any outstanding updates.
3. Restart the system if prompted.
4. If you don't see any available updates, you may need to upgrade to a release of your distribution that is still supported and is receiving security patches from the vendor.
5. Disk encryption should be enabled.

&#x20;       On mac:

1. Choose System Preferences from the Apple menu.
2. Click \[Security or Security & Privacy]
3. Click the \[FileVault] tab.
4. Unlock the pane by clicking the lock in the lower-left corner and enter the administrator username and password.
5. Click "Turn On FileVault" to start the process.

&#x20;       On Windows:

1. Open \[BitLocker Drive Encryption]\(prefs\://BitLocker).
2. Click "Turn on BitLocker".

.        On linux:

1. The recommended option for full disk encryption for Linux is [LUKS](https://gitlab.com/cryptsetup/cryptsetup/-/wikis/home).&#x20;
2. You can find instructions for Ubuntu 19.04 and 20.04 below.&#x20;
   1. [Ubuntu 19.04](https://medium.com/@chrishantha/encrypting-disks-on-ubuntu-19-04-b50bfc65182a)&#x20;
   2. [Ubuntu 21.04 dual boot with Windows 10](https://gist.github.com/luispabon/db2c9e5f6cc73bb37812a19a40e137bc)
3. Screen Lock should be enabled

.        On mac:

1. Choose System Preferences from the Apple menu.
2. Click \[Security or Security & Privacy].
3. Select the \[General] tab.
4. Unlock the pane by clicking the lock in the lower-left corner and enter the administrator username and password.
5. Check the "Require password" box and set the pull down menu to to "immediately" after sleep or screen saver begins.
6. Make sure the Screen Saver is enabled as well.

&#x20;       On Windows:

1. Open \[Lock screen settings].
2. Scroll down and click on "Screen saver settings".
3. Select a screen saver of your choice and a wait time of less than 15 minutes.
4. Select the option "On resume, display logon screen".

.        On linux:

&#x20;           Ubuntu 18.04:

1. From the upper-right drop-down menu, click the Settings icon.
2. In the left-hand pane, select Privacy.
3. Click on ScreenLock
4. Ensure that "Automatic Screen Lock" is set to ON.
5. For "Lock screen after blank for", select "Screen Turns Off".
6. In the left-hand menu, select Power.
7. Under Power Saving -> Blank screen, select a value less than 15 minutes.

&#x20;           Ubuntu 20.04

1. From the upper-right drop-down menu, click the Settings icon.
2. In the left-hand pane, select Privacy -> Screen Lock.
3. For "Blank Screen Delay", select a value less than 15 minutes.
4. Set "Automatic Screen Lock" to ON.
5. For "Automatic Screen Lock Delay", select "Screen Turns Off".
6. Set "Lock Screen on Suspend" to ON.
7. &#x20;Screen should lock within 15 minutes if the system is idle.

.        On mac:

1. Choose \[System Preferences] from the Apple menu.
2. Click Desktop & Screen Saver.
3. Click the Screen Saver tab.
4. Adjust the "Start after" dropdown to 15 minutes or less.
5. Also make sure that on \[General] tab, the pull down menu is set to "immediately".

&#x20;       On Windows:

1. Open \[Lock screen settings].
2. Scroll down and click on "Screen saver settings".
3. Make sure the wait time is less than or equal to 15 minutes.

.        On linux:

&#x20;           Ubuntu 18.04:

1. From the upper-right drop-down menu, click the Settings icon.
2. In the left-hand pane, select Privacy.
3. Click on ScreenLock
4. For "Lock screen after blank for", select "Screen Turns Off".
5. In the left-hand menu, select Power.
6. Under Power Saving -> Blank screen, select a value less than 15 minutes.

&#x20;           Ubuntu 20.04

2. From the upper-right drop-down menu, click the Settings icon.
3. In the left-hand pane, select Privacy -> Screen Lock.
4. For "Blank Screen Delay", select a value less than 15 minutes.
5. For "Automatic Screen Lock Delay", select "Screen Turns Off".

If you have questions.  is here to help. If you have technical issues with the Sprinto platform or Dr. Sprinto, please reach out to their support team at <support@sprinto.com>.


---

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