> For the complete documentation index, see [llms.txt](https://docs.sprinto.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.sprinto.com/audits/evidences/dashboard-actions/manage-evidences.md).

# Manage Evidences

Once evidences are added to Sprinto, you may need to make updates or archive items that are no longer relevant. This article explains how to update and archive evidences based on their type.

***

### What can be managed?

Only **evidences in the Uploaded** and **Evidence Requested** tabs can be updated or archived.

* **Automated, Workflow, and Policy** evidences are view-only and cannot be modified.

***

### Update Evidence

You can update evidence if it has been manually uploaded (i.e. appears under the **Uploaded** tab). Updating allows you to change the metadata, associated controls, or the actual file or link.

#### To update an uploaded evidence:

1. Go to **Audits > Evidences** and open the **Uploaded** tab.
2. Click the row for the evidence you want to update.
3. In the drawer, select **Update evidence** (top-right).
4. In the update screen, you can:
   * Edit the **Evidence name** and **Evidence collected date**.
   * Click **Update** next to the file/link to upload a new version.
   * Click **Manage** to open the control selector and map or unmap associated controls.
5. After making your changes, click **Update** to save.

{% hint style="info" %}
The new file or link will replace the existing one. Previous versions will still be available via **View evidence history**.
{% endhint %}

***

### Archive Evidence

Archiving helps declutter your dashboard while retaining linkage to controls and historical references. Archived evidences are not visible to auditors.

#### You can archive evidence from:

* **Uploaded tab**
* **Evidence Requested tab**

***

#### To archive an uploaded evidence:

1. Go to the **Uploaded** tab.
2. Click on the relevant evidence row.
3. In the drawer, select **Archive evidence**.
4. Review the list of associated audits.
5. Click **Confirm** to archive.

{% hint style="info" %}
Once archived, the evidence remains linked to mapped controls but will no longer appear in audit workflows.
{% endhint %}

***

#### To archive an evidence request:

1. Navigate to the **Evidence Requested** tab.
2. Click the row of the evidence request you want to archive.
3. In the drawer, click **Archive request** (top-right).
4. Review the impact note—archiving will remove access for auditors.
5. Click **Confirm**.


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