Manage Evidences

Learn how to update or archive evidences in Sprinto to keep your audit documentation accurate and organised.

Once evidences are added to Sprinto, you may need to make updates or archive items that are no longer relevant. This article explains how to update and archive evidences based on their type.

---

What can be managed?

Only evidences in the Uploaded and Evidence Requested tabs can be updated or archived.

• Automated, Workflow, and Policy evidences are view-only and cannot be modified.

---

Update Evidence

You can update evidence if it has been manually uploaded (i.e. appears under the Uploaded tab). Updating allows you to change the metadata, associated controls, or the actual file or link.

To update an uploaded evidence:

1. Go to Audits > Evidences and open the Uploaded tab.

2. Click the row for the evidence you want to update.

3. In the drawer, select Update evidence (top-right).

4. In the update screen, you can:

   • Edit the Evidence name and Evidence collected date.

   • Click Update next to the file/link to upload a new version.

   • Click Manage to open the control selector and map or unmap associated controls.

5. After making your changes, click Update to save.

The new file or link will replace the existing one. Previous versions will still be available via View evidence history.

---

Archive Evidence

Archiving helps declutter your dashboard while retaining linkage to controls and historical references. Archived evidences are not visible to auditors.

You can archive evidence from:

• Uploaded tab

• Evidence Requested tab

---

To archive an uploaded evidence:

1. Go to the Uploaded tab.

2. Click on the relevant evidence row.

3. In the drawer, select Archive evidence.

4. Review the list of associated audits.

5. Click Confirm to archive.

Once archived, the evidence remains linked to mapped controls but will no longer appear in audit workflows.

---

To archive an evidence request:

1. Navigate to the Evidence Requested tab.

2. Click the row of the evidence request you want to archive.

3. In the drawer, click Archive request (top-right).

4. Review the impact note—archiving will remove access for auditors.

5. Click Confirm.