Review Policies with Comments
Enable collaborative policy review with in-line comments before a document is approved.
Sprinto supports a dedicated Reviewer role to help teams collaboratively review policy and procedure drafts. Reviewers can leave comments, suggest changes, and highlight content—without editing the document or affecting its approval state. All comments are visible only during the Draft stage.
Who can review a policy?
Reviewer
Can comment on a draft, highlight content, and tag suggestions. Cannot edit or approve the policy.
Approver
Can view reviewer comments and approve the document.
Author
Can view, reply to, and resolve comments. Can send the document for approval.
Add comments to a document
Open the policy as a reviewer.
Highlight any portion of the content in the left pane.
Click Add comment in the right pane.
Type your comment and click Save.
You can:
Edit or delete your own comments
Reply to others' comments (if you're the author or reviewer)
View all unresolved comments in the right-hand comment thread
Resolve comments
Authors or approvers can resolve comments during the review process.
To resolve a comment, click the three-dot menu next to the comment and select Delete.
All unresolved comments are automatically removed once the policy is approved.
What happens after approval?
Once the approver clicks Approve:
The document status changes to Active
All comments are cleared from the draft
The reviewer thread is no longer accessible
This ensures that approved policies remain clean and finalised for staff and audits.
Best practices
Use comments to suggest changes without altering the policy directly.
Review all feedback before sending a policy for approval.
Let reviewers know when their feedback has been addressed.
Next steps
Once the review is complete:
Approvers can approve the policy and move it to Active
The policy can then be acknowledged by employees
You can version the policy later if further changes are required.
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