> For the complete documentation index, see [llms.txt](https://docs.sprinto.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.sprinto.com/data-library/workflow-checks/dashboard-actions/manage-workflow-checks.md).

# Manage Workflow Checks

After creating Workflow Checks, you can manage them from the **Data Library → Workflow Checks** page. This includes editing check details, updating owners or reviewers, disabling irrelevant checks, or deleting them permanently.

### Edit Workflow Checks

1. Navigate to **Data Library → Workflow Checks**.
2. Select the Workflow Check you want to manage.
3. Click **Edit**.
4. Update the details as required. You can modify:
   * **Title and description** – update the name or purpose of the check.
   * **Instructions** – revise evidence collection or reporting guidelines.
   * **Frequency** – adjust how often the check runs.
   * **Assignment** – change the owner or reviewer.
   * **Custom fields** – update organisation-specific details.
   * **Zones** – reassign the check to the appropriate zone.
5. Save your changes.

### Disable or Delete Workflow Checks

1. Open the Workflow Check details.
2. Select **Disable this check** to stop future activations.
   * The check remains in the system but will no longer trigger.
3. To permanently remove the check, select **Delete**.

{% hint style="info" %}
Disabling is recommended if you want to pause a check temporarily. Use Delete only when a check is no longer relevant.
{% endhint %}

### Mark Workflow Checks as Special Cases

Sometimes, a Workflow Check is not applicable. In such cases, you can mark it as a **Special Case**:

1. Open the Workflow Check details.
2. Select **Mark as special case**.
3. Add supporting details:
   * **Reason** – choose why the check is marked as a special case.
   * **Notes** – include remarks to clarify context.
   * **Evidence (optional)** – upload supporting documentation.
   * **Validity** – choose *Valid forever* or set an expiry date.
4. Click **Mark as Special Case**.

Once marked, the check is set to *Passing* for the defined period but is categorised under “Special Cases” for audit clarity.

### Best Practices

* Use **Edit** when process instructions or frequency change.
* Use **Disable** for temporary suspensions, such as checks not needed during a short project.
* Use **Delete** sparingly to maintain historical records.
* Always provide context when marking a check as a special case to support audit reviews.


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