ADP Workforce Now Integration
ADP Workforce Now is a comprehensive human resource management system (HRMS) from ADP that provides features like Payroll processing, time and attendance tracking, benefits administration, etc. The tool helps streamline the HR processes and provides useful insights through analytics.
How does this integration help Sprinto
The integration primarily helps Sprinto retrieve staff-related information such as name, email address, job roles, onboarding dates, reporting managers, etc. These details are crucial for managing compliance needs related to people management. Sprinto initiates relevant checks if any of the required information needs to be updated to ensure compliance framework requirements are met.
Sprinto checks for ADP Workforce Now
Here's a list of Sprinto checks available for ADP Workforce Now integration, along with reference procedures on how to fix them:
Staff role should be assigned
All in-scope staff members must have an assigned staff role.
Staff role should be assigned
All in-scope staff members should have an assigned reporting manager.
Note: Top management roles like CEO, CTO, etc. are exceptions.
Staff role should be assigned
Define the joining date for all newly onboarded staff members.
Before you begin
Log in to Sprinto as an administrator.
You must have a paid account on ADP Workforce Now to access the API for the integration.
Ensure you have "Admin" access on the ADP Workforce Now account you want to integrate.
Integrate Sprinto with ADP Workforce Now
Get the account details for ADP Workforce Now integration from Sprinto.
Go to Security Hub > Settings > Integrations > Available, then click Connect next to ADP Workforce Now.
On Integration page, select the acknowledgement checkbox and click Connect to ADP Workforce. Note: Make sure that you have a pop-up window enabled on your browser.
From the ADP window, copy the following details. We will need these details on ADP to add as a user account. Note: Do not click the Submit button or close the pop-up window before completing the further integration steps.
Email: [email protected]
First Name: Sprinto Technology Inc
Last Name: Service Account
Phone Number: +1 (251) 555-0132
Create a new service account on ADP Workforce Now
Log in to your ADP Workforce Now account using your credentials.
Go to Setup and find Access Permissions.
Now, go to Manage Profiles.
Click Create Profile, and fill in the following details for the service account:
Field
Value
Name
Integrations Service Account
Description
The service account that can Sync data for integrations
Role
Practitioner
Go to Menus & Features page, select Reports & Analytics, and select the checkbox for the following permissions: For My Reports:
All Reports
My Standard Reports
For View:
Reports Output
Reports Scheduled
For Reports Dashboard:
Reports Dashboard
For Standard Reports:
All Reports - Grants access to the report types that are otherwise checked
Personal & Employment
Go to the People section, and select the following fields:
Employee Profile Report
Employment Profile
Personal Profile
Take the following steps to define the masking of sensitive personal information. Note: This is an optional step and applicable only when you don’t want to sync personal information like Birthdate, SSN, or bank details. With this step, you can mask the personal information.
Go to Sensitive Personal Information page, and under the Reports and On Screen & Reports section, from the drop-down menu, select the masking option as No masking, Partial masking, or Masking for the information fields you don’t wish to sync through the integration.
Go to Status & Save page and click the toggle button to activate the profile.
Go back to Setup menu, and select Security Management.
On Security Management page, click the People menu, then select Manage Users.
Click the + icon to add a new user account.
Fill in the user details you copied from Step 1. Select Identity Type as None, then click Continue.
On User Information: Step 1:
For User Type: Select the “User is an independent contractor ….” option.
For User Role: Select Product User.
On Services: Step 2:
Under Available Service Profiles, select the WFN Practitioner default profile option, and click the move button to add to Selected Service Profiles.
On Confirmation: Step 3:
Confirm the new user details. Note: A new username gets autogenerated for the new user account you created.
Connect the Service account user and Service account profile:
On ADP Workforce portal, go to the Access Permissions page.
Find Manage People page.
Search for Service Account.
Click the user to pull up the User Access Permission.
Select Manage Profile Memberships.
Add the Service Account Profile you created earlier for the user, then click Save.
Verify that the Menu and Features and Sensitive Personal Information match upon assigning the Profile to the Service User.
On People Access page,
Under Services Account Currently Has section, select the checkbox for View only access to all people.
Then, click View list of selected people to ensure the list is not empty.
Return to the Spinto app on the ADP page, select the acknowledgment checkbox, and click Submit. Note: If the connection fails, you need to delete the service account you created in the previous steps and create a new service account.
Configure ADP Workforce Now on Sprinto.
Go to Security Hub > People > Configuration, and click Manage.
On Staff information provider page, click Add Staff.
On Add Staff Member page, select Add staff from HRMS, then click the details button next to ADP Workforce Now.
On Add ADP Workforce as a Provider page, click Add ADP Workforce. Note: If you have completed the integration step correctly, you'll see "Connected" highlighted next to the ADP Workforce Now option.
Final step
Note: After completing Step 3, wait 15 to 20 minutes to let Sprinto finish the data syncing process.
If required, go to Hub> People > Configuration, click Manage, and then click Sync next to ADP Workforce Now to refresh the synced information.
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