How to Configure and Resolve Sprinto Workflow Check for System Architecture Diagram

A system architecture diagram visually represents the structure, components, and interactions within an organisation’s technology ecosystem. It helps identify key systems, integrations, data flows, and dependencies across infrastructure, applications, and networks.

Maintaining an up-to-date system architecture diagram ensures that your organisation’s design remains compliant with security standards, scalable under operational demands, and aligned with contractual service-level agreements (SLAs).

Sprinto’s System Architecture Diagram workflow check helps you document and provide evidence that the organisation’s system architecture has been reviewed and validated periodically.

Before You Begin

Ensure that you:

• Have Administrator access to your Sprinto account.

• Have access to your organisation’s latest system architecture diagram (network diagrams, infrastructure layouts, or integration maps).

• Know your organisation’s review frequency (default: annual).

Configuring the Workflow Check

1. Log in to your Sprinto account as an Administrator.

2. Navigate to Data Library → Workflow Checks.

1. Click Create Check → Add from Template.

2. Locate System Architecture Diagram and click Enable.

3. On the Add Workflow Check page, click Edit to:

   • Set the appropriate review frequency (default: every 12 months).

   • Assign the responsible person (e.g., Solution Architect, Infrastructure Lead, or CTO).

4. Click Add Check.

Once added, the check will appear as Due or Failing until the latest system diagram is uploaded.

Resolving the Check

Here's a short video on how to resolve this workflow check.

1. Log in to the Sprinto Admin Portal.

2. Navigate to Data Library → Workflow Checks.

3. Select System Architecture Diagram from the list.

4. Click Upload Evidence.

5. Provide the Evidence Record Date, then upload one or more of the following:

   • File Upload: Architecture diagram in PDF, PNG, or Visio format.

   • Link Upload: A link to a cloud-stored version of your architecture (e.g., Lucidchart, Miro, Draw.io, or Confluence).

6. Click Save.

Once verified, Sprinto will automatically mark the check as Passing.

Evidence Requirements

Acceptable evidence includes:

• The current version of the system architecture diagram showing infrastructure and integrations.

• Version history or changelog (optional) to show updates since the previous cycle.

• Review notes or approval log by the Architecture or Security team.

Frequency

By default, the system architecture diagram should be reviewed and uploaded every 12 months. You can configure this frequency based on your organisation’s release cadence or infrastructure change schedule.

Notes

• Ensure the uploaded diagram clearly displays key systems, integrations, and data flows.

• Exclude sensitive configuration details (e.g., IPs, credentials).

• Use Sprinto’s diagram template as a reference for consistent formatting and completeness.

Need Help?

If you need assistance configuring or resolving the System Architecture Diagram workflow check, contact Sprinto Support at [email protected].