Create a Single Workflow Check

Learn how to create and configure single workflow checks in Sprinto, including scheduling, evidence windows, reviewers, task lifecycle settings, and recurring compliance tracking.

Single workflow checks help you track recurring compliance activities that require manual evidence uploads and reviews. You can configure checks to run at fixed intervals such as weekly, monthly, or quarterly, assign owners and reviewers, and define how task reminders and escalations should work.

Each workflow check creates separate evidence windows based on the configured frequency. This helps teams track missed submissions, overdue evidence, and review status for every compliance period individually.

Use Cases

You can use single workflow checks to:

• Collect recurring compliance evidence

• Track periodic access reviews

• Review vendor or risk assessments

• Verify security configurations periodically

• Assign evidence submission and review responsibilities

• Escalate overdue compliance tasks automatically

Prerequisites

Before creating a workflow check, ensure that:

• You have access to the Sprinto dashboard

• You have permission to create workflow checks

• The relevant compliance area and assignees are configured in Sprinto

Procedure

1. Log into the Sprinto dashboard.

2. Navigate to Monitoring.

3. Click Create check on the top-right corner of the page.

1. Under Add workflow checks, select Single workflow check.

1. In the Create your own check drawer, configure the following details:

Add check details

Enter the following information:

• Title - Name of the workflow check

• Description - Purpose of the check

• Instructions - Steps users should follow while submitting evidence

• Area - Relevant compliance category or module

Configure start date and frequency

Under Start date and frequency:

1. Select a start date for the workflow check.

2. Configure how frequently the check should run.

3. Select the recurrence unit:

   • Days

   • Weeks

   • Months

For example:

• Every 3 weeks

• Every 1 month

• Every 12 months

Note

If you configure a workflow check with a past start date, Sprinto automatically creates evidence windows for previous periods based on the selected frequency. These periods remain pending until evidence is uploaded or the task is resolved.

Assign responsibility

Under Check responsibility:

1. Select the assignee responsible for uploading evidence.

2. Optional: Enable Review required.

3. Select a reviewer for the workflow check.

Configure task lifecycle

Under Configure task lifecycle, select when reminders should be triggered:

• Before evidence period ends

• After evidence period ends

Then configure the escalation stages:

• Due - Number of days before or after the evidence period

• Critical - Escalation threshold after the due stage

• Failing - Final SLA breach state

Sprinto automatically updates the task status based on these configurations.

Add custom fields and zones

You can also:

• Configure custom fields for the workflow check

• Map the check to relevant zones

1. Click Create check.

The workflow check is now created and Sprinto starts tracking evidence submissions for each configured period separately.

Summary

Single workflow checks help teams manage recurring compliance activities with fixed evidence windows, configurable reminders, and structured escalation workflows. By separating each compliance period into individual evidence tasks, Sprinto provides better visibility into overdue submissions, missed reviews, and ongoing compliance status.