Review Ingested Data and Entity Records
Learn how to review ingested data and manage entity records in Sprinto, including entity types, custom fields, monitoring visibility, and entity relationships.
The Entities section in Sprinto helps you review and manage data imported through ingestion workflows.
Each ingestion workflow stores incoming records as entities. Entity types define how those records are structured and organised inside Sprinto.
You can use the Entities section to:
Review ingested records
Create and manage entity types
Add custom fields
Configure entity relationships
Monitor ingestion output
Review associated checks
Before You Begin
Ensure that:
An ingestion workflow has already run successfully
Entity types exist for the workflow
You have access to the Ingestion module
Open the Entities Section
To review ingested data:
Log in to the Sprinto dashboard.
Go to Ingestion.
Open the Entities tab.
The Entities page displays all available entity types.
Understand Entity Types
An entity type defines how ingested records are structured.
Each entity type acts as a reusable schema that determines:
Which fields exist
What type of data is stored
How records are organised
Examples include:
Employee
Incident
Device
Repository
Cloud Account
Each entity type can contain multiple entity records.
Review the Entities Dashboard
The Entities dashboard displays all configured entity types.
Each row typically includes:
Name
Entity type name
Description
Optional explanation
Entities
Number of records stored
Actions
Opens entity records
Use this page to review ingestion coverage across workflows.
View Entity Records
Each entity type contains individual ingested records.
To review records:
Locate the required entity type.
Click View Entities.
Sprinto opens the entity details page.
Review Entity Details
The entity details page contains multiple tabs.
Tabs include:
Details
Entities
Monitoring
Each tab provides visibility into different parts of the ingestion output.
Use the Details Tab
The Details tab displays the entity structure.
You can review:
Entity metadata
Field definitions
Field types
Required fields
Entity configuration
This helps you understand how incoming records are organised.
Use the Entities Tab
The Entities tab displays all records stored for the selected entity type.
Each row represents one ingested record.
You can review:
Entity identifiers
Field values
Created timestamps
Updated timestamps
Source metadata
View an Entity Record
To open an entity record:
Open the Entities tab.
Locate the required record.
Click View next to the entity.
Sprinto opens the entity record details page.
Review Entity Record Information
The entity record page displays:
Record metadata
Entity field values
Source information
Monitoring visibility
Raw ingestion data
This helps you validate whether the ingestion workflow processed data correctly.
Review Monitoring Information
The Monitoring tab displays checks associated with the entity type.
You can review:
Linked checks
Monitoring status
Evaluation visibility
Related monitoring tasks
This helps validate how ingested records participate in monitoring workflows.
Create an Entity Type
Create an entity type when you need a new structure for ingested data.
Add an Entity Type
Open the Entities tab.
Click Manage Entity.
Click Add Entity Type.
Enter the entity details.
Click Add Entity to save the entity type.
The entity type becomes available immediately.
Configure Entity Fields
Each entity type can include:
Standard fields
Custom fields
Reference fields
Understand Standard Fields
Standard fields are automatically included with every entity type.
Common standard fields include:
Name
Human-readable record name
Identifier
Unique entity identifier
URL
Source reference link
Last Seen on Source
Latest observed timestamp
Standard fields cannot be removed.
Add Custom Fields
Custom fields allow additional metadata to be stored.
To add a custom field:
Open the entity type configuration.
Click Add Custom Field.
Enter the field details.
Save the field.
Supported data types include:
String
Boolean
Long
Double
Timestamp
JSON
You can add multiple custom fields.
Allow User Editing
Enable Allow User Editing when users should be able to manually update entity values.
When enabled, you can also define predefined selectable options.
Use editable fields when:
Teams need to classify records manually
Additional operational metadata is required
Entity values may change outside the ingestion source
Add Reference Fields
Reference fields create relationships between entities.
Use reference fields when one entity depends on another.
Examples include:
Device → User
Incident → Asset
Resource → Organisation
To add a reference field:
Open the entity configuration.
Click Add Reference Field.
Configure the relationship.
Save the field.
You can add multiple reference fields.
Edit an Entity Type
Existing entity types can be modified.
To edit an entity type:
Open Manage Entity.
Select the required entity type.
Click Edit.
Update the configuration.
Save changes.
Understand Entity Relationships
Reference fields help connect ingestion datasets together.
Relationships improve:
Record visibility
Workflow context
Monitoring correlation
Data organisation
Use relationships only when entities are logically connected.
When to Create Custom Entity Types
Create custom entity types when:
Existing schemas do not match the ingestion workflow
External systems contain unique data structures
Additional workflow visibility is required
Custom monitoring logic depends on new entity data
Best Practices
Use the following recommendations when working with entity records:
Use clear entity names
Keep field structures simple
Use custom fields only when needed
Avoid excessive JSON fields
Review ingested records after workflow execution
Use reference fields only for meaningful relationships
Enable user editing only when manual updates are required
Related Topics
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