Configure AI Systems
Learn how to configure AI risk scoring, field ordering, custom fields, and document request workflows in Sprinto’s AI Systems module.
The Configuration section in Sprinto helps administrators customise AI governance workflows across the AI Systems module.
You can configure:
AI risk auto-scoring
Risk thresholds and scoring levels
AI system field ordering
Custom fields
Document request settings
Request email templates
Questionnaire integrations
These configurations help organisations align AI governance workflows with internal policies and compliance requirements.
Navigate to Configuration
To access AI Systems configuration:
Log in to the Sprinto dashboard.
Navigate to Data Library.
Select AI Systems.
Open the Configuration tab.
The Configuration tab contains governance and workflow settings associated with AI Systems.
AI System Risk Auto-scoring
The AI System Risk Auto-scoring section controls how Sprinto calculates AI system risk levels.
The section displays:
Configured risk factors
Risk scoring levels
Risk thresholds
Active scoring logic
This helps organisations standardise AI risk evaluations.
Configure AI Risk Scoring
To configure AI risk scoring:
Navigate to the AI System Risk Auto-scoring section.
Click Manage.
The risk scoring configuration drawer opens.
Configure Risk Factors
Risk factors determine how AI systems are evaluated during risk assessments.
You can:
Enable or disable risk factors
Mark risk factors as mandatory
Edit scoring values
Configure descriptions
Add additional values
Archive values
This helps organisations align risk scoring with internal governance policies.
Edit Risk Factor Values
Each risk factor contains configurable values and associated scores.
To update a value:
Open the risk factor.
Edit the required value.
Update the score or description.
Click Next.
Sprinto updates the scoring configuration immediately.
Add New Risk Values
To add a new scoring value:
Open the required risk factor.
Click Add risk factor.
Configure the value details.
Click Add to save the changes.
This helps organisations support additional AI governance scenarios.
Configure Mandatory Risk Factors
Some risk factors may be required during risk assessments.
To configure mandatory risk factors:
Open the required risk factor.
Enable or disable the mandatory checkbox.
Click Next to save the configuration.
Mandatory factors must be scored during AI risk assessments.
Configure Risk Levels
Sprinto supports configurable AI risk levels and score thresholds.
Depending on your configuration, risk levels may include:
No risk
Low risk
Medium risk
High risk
Critical risk
Edit Risk Thresholds
To update risk thresholds:
Navigate to the risk levels section.
Click the Edit icon beside the required level.
Update the score range.
Click Save changes.
Sprinto uses these thresholds while calculating AI risk levels.
AI System Field Ordering
The AI System Field Ordering section helps administrators customise the display order of AI system fields.
This helps organisations:
Prioritise important governance metadata
Improve form usability
Standardise data capture workflows
Reorder AI System Fields
To reorder fields:
Navigate to the AI System Field Ordering section.
Click Manage.
Drag and reorder the required fields.
Click Save changes.
The updated ordering appears across AI system forms.
Configure Custom Fields
Sprinto supports organisation-specific AI governance metadata using custom fields.
The Configuration section provides quick access to custom field management.
Manage Custom Fields
To manage custom fields:
Navigate to the Custom fields available for AI systems section.
Click Manage.
Sprinto redirects you to the Custom Fields section inside Settings.
Supported Custom Field Types
Sprinto supports multiple custom field types, including:
Text
Text area
Date
Single-select
Multi-select
Number
Percentage
User fields
Attachment fields
These fields can be used to capture organisation-specific governance information.
Configure AI System Document Requests
The AI System Document Request section controls how document requests operate across AI governance workflows.
You can configure:
Requestable documents
Email templates
Notification settings
Questionnaire mappings
This helps organisations standardise governance evidence collection.
Click Manage.
Configure Requestable Documents
To configure requestable documents:
Navigate to the Documents for AI systems section.
Click Manage.
The document configuration drawer opens.
Add Custom Document Types
To add a custom document type:
Enter the document name.
Click Add.
Click Save changes.
The document becomes available during document request workflows.
Delete Document Types
To remove a document type:
Click the delete icon beside the document.
Click Save changes.
The document is removed from future request workflows.
Configure Document Request Settings
Sprinto supports configurable request workflows for AI governance evidence collection.
To configure request settings:
Navigate to the Document request configuration section.
Click Manage.
You can configure:
Requestable documents
Linked questionnaires
Recipients
CC recipients
Submission notifications
Email subject
Email header
Email body
Configure Dynamic Variables
Document request templates support dynamic variables.
Examples may include:
{{vendor_name}}
{{internal_business_contact}}
These variables help personalise request emails automatically.
Configure Questionnaire Integrations
Questionnaires can be linked directly to document request workflows.
This helps organisations:
Standardise vendor assessments
Reuse governance questionnaires
Automate due diligence workflows
Maintain consistent governance reviews
Save Configuration Changes
After updating the configuration:
Click Save changes or Save and close.
Sprinto applies the updated governance configuration across AI Systems workflows.
AI Governance Best Practices
When configuring AI governance workflows:
Periodically review risk scoring criteria
Align risk thresholds with internal policies
Keep document requests standardised
Use custom fields for organisation-specific governance needs
Review governance workflows regularly
Maintain consistent questionnaire usage
Update governance configurations as AI adoption evolves
Related Information
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