> For the complete documentation index, see [llms.txt](https://docs.sprinto.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.sprinto.com/data-library/ai-systems/dashboard-actions/configure-ai-systems.md).

# Configure AI Systems

The Configuration section in Sprinto helps administrators customise AI governance workflows across the AI Systems module.

You can configure:

* AI risk auto-scoring
* Risk thresholds and scoring levels
* AI system field ordering
* Custom fields
* Document request settings
* Request email templates
* Questionnaire integrations

These configurations help organisations align AI governance workflows with internal policies and compliance requirements.

***

## Navigate to Configuration

To access AI Systems configuration:

1. Log in to the Sprinto dashboard.
2. Navigate to **Data Library**.
3. Select **AI Systems**.
4. Open the **Configuration** tab.

<figure><img src="/files/Qv9gmMyjr8NU2QtZZbyT" alt="" width="563"><figcaption></figcaption></figure>

The Configuration tab contains governance and workflow settings associated with AI Systems.

***

## AI System Risk Auto-scoring

The AI System Risk Auto-scoring section controls how Sprinto calculates AI system risk levels.

The section displays:

* Configured risk factors
* Risk scoring levels
* Risk thresholds
* Active scoring logic

This helps organisations standardise AI risk evaluations.

***

## Configure AI Risk Scoring

To configure AI risk scoring:

1. Navigate to the **AI System Risk Auto-scoring** section.
2. Click **Manage**.

<figure><img src="/files/hmXk4fGhLPwUt0L3PFfV" alt="" width="563"><figcaption></figcaption></figure>

The risk scoring configuration drawer opens.

***

## Configure Risk Factors

Risk factors determine how AI systems are evaluated during risk assessments.

You can:

* Enable or disable risk factors
* Mark risk factors as mandatory
* Edit scoring values
* Configure descriptions
* Add additional values
* Archive values

This helps organisations align risk scoring with internal governance policies.

***

## Edit Risk Factor Values

Each risk factor contains configurable values and associated scores.

To update a value:

1. Open the risk factor.
2. Edit the required value.
3. Update the score or description.
4. Click **Next**.

<figure><img src="/files/QrPfJCJqccACibfCAKEr" alt="" width="563"><figcaption></figcaption></figure>

Sprinto updates the scoring configuration immediately.

***

## Add New Risk Values

To add a new scoring value:

1. Open the required risk factor.
2. Click **Add risk factor**.

<figure><img src="/files/HxHfodCJbPnjsgAXHKpr" alt="" width="563"><figcaption></figcaption></figure>

3. Configure the value details.
4. Click **Add** to save the changes.

<figure><img src="/files/FgZ1y3ZYxGAvYhkUTzXo" alt="" width="375"><figcaption></figcaption></figure>

This helps organisations support additional AI governance scenarios.

***

## Configure Mandatory Risk Factors

Some risk factors may be required during risk assessments.

To configure mandatory risk factors:

1. Open the required risk factor.
2. Enable or disable the mandatory checkbox.
3. Click **Next** to save the configuration.

Mandatory factors must be scored during AI risk assessments.

***

## Configure Risk Levels

Sprinto supports configurable AI risk levels and score thresholds.

Depending on your configuration, risk levels may include:

* No risk
* Low risk
* Medium risk
* High risk
* Critical risk

***

## Edit Risk Thresholds

To update risk thresholds:

1. Navigate to the risk levels section.
2. Click the **Edit** icon beside the required level.

<figure><img src="/files/3M9odauASB7g3itpty2c" alt="" width="375"><figcaption></figcaption></figure>

3. Update the score range.
4. Click **Save changes**.

<figure><img src="/files/2rYXGulkB0JbE22b2exX" alt="" width="563"><figcaption></figcaption></figure>

Sprinto uses these thresholds while calculating AI risk levels.

***

## AI System Field Ordering

The AI System Field Ordering section helps administrators customise the display order of AI system fields.

This helps organisations:

* Prioritise important governance metadata
* Improve form usability
* Standardise data capture workflows

***

## Reorder AI System Fields

To reorder fields:

1. Navigate to the **AI System Field Ordering** section.
2. Click **Manage**.

<figure><img src="/files/FlqsCxGlfrfv7efaa1lB" alt="" width="563"><figcaption></figcaption></figure>

3. Drag and reorder the required fields.
4. Click **Save changes**.

<figure><img src="/files/PhwyTy1Akhsqcsf5N1f6" alt="" width="375"><figcaption></figcaption></figure>

The updated ordering appears across AI system forms.

***

## Configure Custom Fields

Sprinto supports organisation-specific AI governance metadata using custom fields.

The Configuration section provides quick access to custom field management.

### Manage Custom Fields

To manage custom fields:

1. Navigate to the **Custom fields available for AI systems** section.
2. Click **Manage**.

<figure><img src="/files/rtJGfVTjj8te8vKXI1eP" alt="" width="563"><figcaption></figcaption></figure>

Sprinto redirects you to the [Custom Fields](/settings/custom-fields.md) section inside Settings.

***

## Supported Custom Field Types

Sprinto supports multiple custom field types, including:

* Text
* Text area
* Date
* Single-select
* Multi-select
* Number
* Percentage
* User fields
* Attachment fields

These fields can be used to capture organisation-specific governance information.

***

## Configure AI System Document Requests

The AI System Document Request section controls how document requests operate across AI governance workflows.

You can configure:

* Requestable documents
* Email templates
* Notification settings
* Questionnaire mappings

This helps organisations standardise governance evidence collection.

1. Click **Manage**.

<figure><img src="/files/7SB4xPaKUACiLoJM2JiC" alt="" width="563"><figcaption></figcaption></figure>

***

## Configure Requestable Documents

To configure requestable documents:

1. Navigate to the **Documents for AI systems** section.
2. Click **Manage**.

<figure><img src="/files/ga69OaFhVuBcsnuQRYGB" alt="" width="563"><figcaption></figcaption></figure>

The document configuration drawer opens.

***

## Add Custom Document Types

To add a custom document type:

1. Enter the document name.
2. Click **Add**.
3. Click **Save changes**.

<figure><img src="/files/tavcTMDLtOdPjL3iC0iU" alt="" width="375"><figcaption></figcaption></figure>

The document becomes available during document request workflows.

***

## Delete Document Types

To remove a document type:

1. Click the delete icon beside the document.
2. Click **Save changes**.

The document is removed from future request workflows.

***

## Configure Document Request Settings

Sprinto supports configurable request workflows for AI governance evidence collection.

To configure request settings:

1. Navigate to the **Document request configuration** section.
2. Click **Manage**.

<figure><img src="/files/TlWqv89tFSwhgW9wBOQO" alt="" width="563"><figcaption></figcaption></figure>

You can configure:

* Requestable documents
* Linked questionnaires
* Recipients
* CC recipients
* Submission notifications
* Email subject
* Email header
* Email body

***

## Configure Dynamic Variables

Document request templates support dynamic variables.

Examples may include:

* {{vendor\_name}}
* {{internal\_business\_contact}}

These variables help personalise request emails automatically.

***

## Configure Questionnaire Integrations

Questionnaires can be linked directly to document request workflows.

This helps organisations:

* Standardise vendor assessments
* Reuse governance questionnaires
* Automate due diligence workflows
* Maintain consistent governance reviews

***

## Save Configuration Changes

After updating the configuration:

1. Click **Save changes** or **Save and close**.

<figure><img src="/files/C1kKatnMSIZWJ16GUPST" alt="" width="563"><figcaption></figcaption></figure>

Sprinto applies the updated governance configuration across AI Systems workflows.

***

## AI Governance Best Practices

When configuring AI governance workflows:

* Periodically review risk scoring criteria
* Align risk thresholds with internal policies
* Keep document requests standardised
* Use custom fields for organisation-specific governance needs
* Review governance workflows regularly
* Maintain consistent questionnaire usage
* Update governance configurations as AI adoption evolves

***

## Related Information

* [AI Systems Overview](/data-library/ai-systems.md)
* [How AI Systems Work](/data-library/ai-systems/how-ai-systems-work.md)
* [Assess AI System Risk](/data-library/ai-systems/dashboard-actions/assess-ai-system-risk.md)
* [Perform AI System Due Diligence](/data-library/ai-systems/dashboard-actions/perform-ai-system-due-diligence.md)
* [Manage Documents and Security Questionnaires](/data-library/ai-systems/dashboard-actions/manage-documents-and-security-questionnaires.md)


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